New Virginia Notary Public Changes 7/1/08
The Virginia State Assembly passed several changes in early 2008 changing
several of the laws that are in effect
for Virginia Notaries July 1, 2009! One of the main changes
that was made was in Section 47.1.16C which states the following:
Near the notary’s official signature on the notarial certificate of a
paper document, the notary shall affix a sharp, legible, permanent, and
photographically reproducible image of the official seal, or, to an
electronic document, the notary shall attach an official electronic seal.
In addition to the main photographically reproducible requirement, you will
also need to include your commission or registration number on the document each
time you notarize a document. You can write it on the document or you can order
an insert to include your number or you may choose to use a stamp that contains
this. We have created several new stamp set-ups that accommodate this
requirement view here>>
Being Photographically Reproducible...
What is Photographically Reproducible? A photographically
reproducible image basically means that the image of what you notarize will need
to have the ability to be photocopied, or reproduced either by scanning or fax
which is Section 47.1.16C of the new Virginia requirement.
- The quickest, cleanest and easiest way to obtain a photographically
reproducible seal image is to use the Stamp of Seal which is
Item 1011
in
conjunction with your Official embossed seal which will be the most legible.
Quick Links:
1011 Hand Stamp,
1011S Self Inking,
1011SLIM Pre Inked
- Another alternative is to use the
Seal Impression Inker (Item 1019),
Once the document has had your official notary seal embossed on it, this
item can be applied to the embossed image to darken it so where it can be
photocopied or faxed.
Slim Impression Inkers are also available.
- Blue Ink or another color besides black ink can be used on either
product above to distinguish the original notarized document from a copy!
Use a darker color since light ink colors will not work as well.
- Last but not least, a pencil rubbing of the embossed seal will darken
the image up enough where it can be photographically reproducible - if you
get in a bind.
New Virginia Notary Stamps with Commission Numbers
Virginia's new requirements also are stating that you need to include your
commission or registration number on your notarized documents. You can write it
on the document, or we have created several new stamp set-ups that
accommodate this requirement. You may view all of our
New Virginia Notary Stamps featuring Commission
Numbers here>.
Other Notary Law Changes..
Besides the two major law changes (photographically reproducible and
commission registration numbers) some of the other highlights include:
- The provisions requiring the notary to be confident of the true identity
of the person whose signature is being notarized is strengthened and making
clear that a notary has the right to refuse to notarize a document
- A new Requirement of the law is that the notarial certificate is to be
on the same page as the signatures being notarized.
- The new law makes even clearer that the signer of a document is to be in
the presence of the notary at the time of signing and notarization.
- The notary must be commissioned in his or her legal name that is
identical to the name that appears on the forms of identification that he or
she produces for the oath to be administered and the commission to be
issued.
